Logistics and Administrative Specialist (Trading of Medical Equipment)

Detail

【Job Description】
• Handle end-to-end order desk operations from receiving customer purchase orders to arranging final delivery to clients and distributors.
• Prepare delivery orders, packing lists, shipping documents, and proforma invoices to support customer fulfillment.
• Coordinate the import process from initial order placement through customs clearance and warehouse delivery.
• Prepare and issue Purchase Orders according to company procedures, liaising with headquarters in Japan and overseas entities.
• Liaise with freight forwarders, shipping agents, and customs brokers to prepare documentation and resolve clearance issues.
• Monitor inventory and stock levels to prevent shortages or overstock, and assist with periodic stock reconciliations.
• Track shipment statuses and communicate updates clearly with local distributors, customers, and internal teams.
• Resolve daily operational issues related to order fulfillment, delivery delays, and logistics documentation.
• Provide general office administrative support, including office supplies management, documentation filing, and mail handling as assigned by the GM.

【Qualification】
⎼ Education: Bachelor's Degree or higher in Business Administration, Logistics, Supply Chain Management, or related fields.
⎼ At least 1 year of experience in logistics, import/export, purchasing, or supply chain operations.
⎼ Practical understanding of end-to-end order processing, local delivery arrangements, import requirements, and international trade/customs clearance documentation.
⎼ Experience in inventory management or stock control.
⎼ Language: Good command of English, both written & spoken.
(English proficiency certifications such as IELTS or TOEFL are a plus)
⎼ Proficient in Microsoft Office (Excel, Word, Outlook).

[Preferred]
⎼ Experience in medical device importation in Thailand, including coordination with the Thai FDA.
⎼ Experience coordinating with regional headquarters, suppliers, freight forwarders, distributors, or other external partners.
⎼ Competency: Detail-oriented, strong organizational and problem-solving skills, proactive, positive mindset, and team collaboration abilities.

【Allowance & Benefit】
⎼ Transport : Actual rate (Maximum 5,630 THB)
⎼ Support for medical insurance 2,000 B
⎼ Bonus : 1-2 months

【Working Hour】
Mon-Fri
8:30-17:30

【Others】
⎼ Report Line: Reports to Japanese GM